Built for Med Spas & Aesthetic Clinics

The CRM that understands
aesthetic
medicine.

Stop losing patients to missed follow-ups, no-shows, and outdated systems. MedFlow automates your entire patient journey — from first inquiry to loyal returning client.

A
M
R
S
Trusted by aesthetic clinics across the US — onboard in 48 hrs
app.medflowcrm.com · Dashboard
94%
Show Rate
↑ +12% MoM
28
New Leads
↑ +6 this week
4.9★
Avg Rating
14 new reviews
Patient Pipeline
New Lead
Sofia R.
James M.
Booked
Aisha K.
Closed
Dana L.
Marco P.
Missed call → Auto-text sent
Sofia R. replied: "Yes, please book me in."
The Problem

Your practice is losing revenue every single day — and you know it.

Most aesthetic clinics are run by talented clinicians using generic tools that were never designed for their workflow. The result: no-shows pile up, leads go cold, and five-star patients never come back — not because they didn't love your work, but because nobody followed up.

67%
of med spa leads never receive a follow-up within the first hour. The clinic that responds first wins the patient — every time.
Missed calls, lost patients
Every unanswered call is a potential $400+ appointment walking to your competitor. Without instant follow-up, they're gone.
No-shows destroying your schedule
The average med spa loses 18–22% of appointments to no-shows. That's dead chair time you can never recover — unless you automate reminders.
Reviews not reflecting your quality
Happy patients don't leave reviews unprompted. Unhappy ones always do. Without a system, your online reputation never matches your actual results.
Dormant patients — untapped revenue
You have hundreds of past patients sitting in your database doing nothing. One reactivation campaign can generate $5,000–$20,000 in a single week.
What We Do

Everything your practice needs. Nothing it doesn't.

Eight core automations, pre-built for aesthetic medicine and ready to deploy in 48 hours.

Missed Call Text-Back
Anytime a call goes unanswered, MedFlow instantly texts the patient. Captures leads 24/7 — even when your front desk is busy.
Instant Response
Smart Appointment Reminders
Automated SMS + email sequences at 24hr, 2hr, and 30min. No-show rates drop by an average of 40% in the first month.
No-Show Prevention
AI Conversation Bot
Answers FAQs, qualifies leads, and books consultations around the clock — without a single staff member involved.
24/7 AI
Review Generation
Post-visit SMS automatically prompts happy patients to leave Google reviews. Most clinics see a 4.8+ rating within 90 days.
Reputation Builder
Patient Reactivation
Dormant patients at 60, 90, or 180 days trigger automated win-back campaigns. One campaign. Thousands in recovered revenue.
Revenue Recovery
Lead Pipeline CRM
Every inquiry tracked from first touch to closed treatment. Never lose a lead in a spreadsheet or sticky note again.
Full Visibility
Multi-Channel Follow-Up
SMS, email, and voicemail drop — coordinated sequences that reach patients where they actually respond, not just where you hope.
SMS · Email · Voice
Referral Campaigns
Turn satisfied patients into your best marketing channel. Automated referral requests after every successful treatment.
Word of Mouth
No-Show Recovery
When a patient doesn't show, an automatic rescheduling sequence fires. Recover up to 60% of no-shows before they ghost for good.
Revenue Saver
The Process

Up and running in 48 hours.

No technical setup required on your end. We handle everything — you just show up for the onboarding call.

01
Book Your Demo
A 30-minute call to walk you through the system using a live demo built for your specific practice type.
02
We Build Your Account
We configure your entire system — workflows, pipeline, automations, calendar — in your practice's branding.
03
Onboarding Call
A live walkthrough of your new system. We connect your Google profile, phone number, and calendar together.
04
Go Live
Your automations are running. Leads are captured, reminders are firing, reviews are coming in — on autopilot.
Results

What clinics say after 90 days.

★★★★★
"In three months, our no-show rate went from 24% to 6%. That's real revenue we were leaving on the table every week."
A
Dr. Aisha Thornton
Founder, Lumière Aesthetics · Atlanta, GA
★★★★★
"The reactivation campaign alone recovered over $11,000 in a single week from patients we thought were gone. I was genuinely shocked."
M
Maria Santos
Owner, Revive Med Spa · Dallas, TX
★★★★★
"Finally a system that speaks the language of a medical practice. It didn't feel like we were adapting a sales tool — it just fit."
R
Dr. Ryan Caldwell
Medical Director, Clear Skin Institute · Denver, CO
40%
Average reduction in no-show rate
4.8★
Average Google rating after 90 days
48hr
Average time to go live
3×
Average ROI in first month
Pricing

Simple. Flat. No surprises.

Both plans include full setup, onboarding, and ongoing support. Cancel anytime.

Starter
For solo practitioners & new clinics
$497
per month · billed monthly
  • CRM + lead pipeline
  • Appointment booking calendar
  • SMS + email reminders (3-touch)
  • Missed call text-back
  • Google review automation
  • Onboarding call included
  • Email support
Most Popular
Growth
For established clinics scaling revenue
$997
per month · billed monthly
  • Everything in Starter
  • AI Conversation Bot (24/7)
  • Patient reactivation campaigns
  • No-show recovery sequences
  • Referral automation
  • Monthly performance report
  • Priority support + strategy calls
  • Done-for-you campaign management
Multi-Location
For groups with 2+ clinic locations
Custom
tailored to your group size
  • Everything in Growth
  • Unified multi-location dashboard
  • Per-location performance tracking
  • Brand consistency automation
  • Dedicated account manager
  • Custom integrations available
  • White-glove onboarding
No setup fees. No long-term contracts. Full access from day one.
Coming 2027
MedFlow Dr. — For Physician-Owned Practices
Cardiology, dermatology, plastic surgery & specialty clinics. Built for the complexity of physician-run multi-provider groups.
Get Started

Your practice,
running itself.

Book a 30-minute demo and see exactly how MedFlow would work for your clinic. No commitment, no pressure — just a clear picture of what's possible.

Setup takes 48 hours · Cancel anytime · No long-term contracts